Accounts Payable is responsible for processing invoices and issuing payments to vendors for goods and services provided to the Town and for ensuring that all departments comply with Federal law, State statute, and Town policies regarding the purchase of those goods and services. Staff also process travel/training requests and manage the Visa Procurement Card Program.

Vendor Information

Accounts Payable invoices are processed weekly. Invoices that are received in the Finance Department offices by noon on Tuesday are processed on Friday. Checks are processed and available for disbursement by 3 PM on Fridays, based on due dates. The Town pays according to the terms on the invoice. If no terms are listed, the Town pays net 30 days. Paper checks will be mailed using the United States Postal Service.

The Town of Matthews offers electronic funds transfer (EFTs) thru Automated Clearing House (ACH). Vendors are encouraged to take advantage of this beneficial, secure and efficient method of payment.

Vendors who want to do business with the Town must complete a vendor application form. A completed IRS Form W-9 must be submitted along with the vendor application form.

The Town of Matthews is not tax exempt. We must pay sales and use tax, and then submit a claim to the State to be reimbursed for those taxes.