Vendor Information/Accounts Payable
Vendor Information
- Vendors who want to do business with the Town must complete a vendor application form. A completed IRS Form W-9 must be submitted along with the vendor application form.
- All Vendors are required to update any business changes [Forms found below]
- Accounts Payable invoices are processed weekly on Wednesday for payment to be issued Friday.
- EFT payments are processed Friday Morning or Check Payments are mailed Friday Afternoon
- The Town of Matthews offers electronic funds transfer (EFTs) thru Automated Clearing House (ACH). Vendors are encouraged to take advantage of this beneficial, secure and efficient method of payment.
- The Town of Matthews is not tax exempt. We must pay sales and use tax, and then submit a claim to the State to be reimbursed for those taxes.
New & Existing Vendors: Please Submit All Paperwork in one of the ways below:
- NEW! Vendor Applications are now being accepted online through Google Forms:
- Fax: 704-845-1964 (Please include Cover Page: Brian Lee/Accounts Payable)
- Mail: Brian Lee/Accounts Payable
232 Matthews Station Street
Matthews, NC 28105
Documents:
(All Documents are Fill-In Adobe PDF. Please download form before beginning to type in information so it saves the data properly.) Please send all updated forms using one of the 3 ways listed above. Please Contact Brian Lee at 704-708-1223 or brlee@matthewsnc.gov with any questions.
Vendor Application Packet
Invoicing & Payment Information
Automated Clearing House (ACH) Payment Information Automated Clearing House (ACH) Application
W-9 Form
1099 Eligibility Form
New and Existing Vendor Information
All general questions related to general billing or purchase orders should be directed to Brian Lee at (brlee@matthewsnc.gov)
Below are Forms for New Vendors and Vendors Updating Information. All form changes should be submitted to brlee@matthewsnc.gov