Vendor Information/Accounts Payable
Accounts Payable is responsible for processing invoices and issuing payments to vendors for goods and services provided to the Town and for ensuring that all departments comply with Federal law, State statute, and Town policies regarding the purchase of those goods and services. Staff also process travel/training requests and manage the Visa Procurement Card Program.
Vendor Information- General Information
- Vendors who want to do business with the Town must complete a vendor application form. A completed IRS Form W-9 must be submitted along with the vendor application form.
- All Vendors are required to update any business changes [Forms found below]
- Accounts Payable invoices are processed weekly on Wednesday for payment to be issued Friday.
- EFT payments are processed Friday Morning or Check Payments are mailed Friday Afternoon.
- Checks are processed and available for disbursement by 3 PM on Fridays, based on due dates.
- The Town pays according to the terms on the invoice.
- If no terms are listed, the Town pays net 30 days. Paper checks will be mailed using the United States Postal Service.
- The Town of Matthews offers electronic funds transfer (EFTs) thru Automated Clearing House (ACH). Vendors are encouraged to take advantage of this beneficial, secure and efficient method of payment.
- The Town of Matthews is not tax exempt. We must pay sales and use tax, and then submit a claim to the State to be reimbursed for those taxes.
New & Existing Vendors: Please Submit All Paperwork in one of the ways below:
- Fax: 704-845-1964 (Please include Cover Page: Brian Lee/Accounts Payable)
- Mail: Brian Lee/Accounts Payable
232 Matthews Station Street
Matthews, NC 28105
Documents:
(All Documents are Fill-In Adobe PDF. Please download form before beginning to type in information so it saves the data properly.) Please send all updated forms using one of the 3 ways listed above. Documents may be scanned with the appropriate information and emailed to the address above. Please Contact Brian Lee at 704-708-1223 or brlee@matthewsnc.gov with any questions.
Vendor Application Packet
Invoicing & Payment Information
Automated Clearing House (ACH) Payment Information Automated Clearing House (ACH) Application
W-9 Form
1099 Eligibility Form
New and Existing Vendor Information
All general questions related to general billing or purchase orders should be directed to Brian Lee at (brlee@matthewsnc.gov)
Below are Forms for New Vendors and Vendors Updating Information. All form changes should be submitted to brlee@matthewsnc.gov