Vendor Information

• Vendors who want to do business with the Town must complete a vendor application form. A completed IRS Form W-9 must be submitted along with the vendor application form.
  • All Vendors are required to update any business changes [Forms found below]

• Accounts Payable invoices are processed weekly on Wednesday for payment to be issued Friday. 

• EFT payments are processed Friday Morning or Check Payments are mailed Friday Afternoon.

• Checks are processed and available for disbursement by 3 PM on Fridays, based on due dates.

• The Town pays according to the terms on the invoice.
  • If no terms are listed, the Town pays net 30 days. Paper checks will be mailed using the United States Postal Service.

• The Town of Matthews offers electronic funds transfer (EFTs) thru Automated Clearing House (ACH). Vendors are encouraged to take advantage of this beneficial, secure and efficient method of payment.

ACH Payments are the preferred payment for the Town of Matthews 

• The Town of Matthews is not tax exempt. We must pay sales and use tax, and then submit a claim to the State to be reimbursed for those taxes.
  
  

New & Existing Vendors: Please Submit All Paperwork in one of the ways below:

• (Preferred Method) Scan/Email Documents To: Brian Lee at  Brlee@matthewsnc.gov 

• Fax: 704-845-1964 (Please include Cover Page: Brian Lee/Accounts Payable)

• Mail: Brian Lee/Accounts Payable 

  232 Matthews Station Street

     Matthews, NC 28105