Town of Matthews
Vendor Information/Accounts Payable

Vendor Information

  • Vendors who want to do business with the Town must complete a vendor application form. A completed IRS Form W-9 must be submitted along with the vendor application form.
    • All Vendors are required to update any business changes [Forms found below]
  • Accounts Payable invoices are processed weekly on Wednesday for payment to be issued Friday. 

  • EFT payments are processed Friday Morning or Check Payments are mailed Friday Afternoon
  • The Town of Matthews offers electronic funds transfer (EFTs) thru Automated Clearing House (ACH). Vendors are encouraged to take advantage of this beneficial, secure and efficient method of payment.
  • The Town of Matthews is not tax exempt. We must pay sales and use tax, and then submit a claim to the State to be reimbursed for those taxes.

New & Existing Vendors: Please Submit All Paperwork in one of the ways below:

  • Fax: 704-845-1964 (Please include Cover Page: Brian Lee/Accounts Payable)
  • Mail: Brian Lee/Accounts Payable 

  232 Matthews Station Street

     Matthews, NC 28105

All Documents are Fill-In Adobe PDF. Please download form before beginning to type in information so it saves the data properly.) Please send all updated forms using one of the 3 ways listed above.  Please Contact Brian Lee at with any questions. 

Vendor Application Packet 

Invoicing & Payment Information 

Automated Clearing House (ACH) Payment Information 

Automated Clearing House (ACH) Application 

W-9 Form 

1099 Eligibility Form 

New and Existing Vendor Information 

All general questions related to general billing or purchase orders should be directed to Brian Lee at ( 

Below are Forms for New Vendors and Vendors Updating Information. All form changes should be submitted to
    Town of Matthews | 232 Matthews Station Street Matthews, NC 28105  |  Phone: 704-847-4411  |  Fax: 704-845-1964
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